HR Consultant

Position Title: HR Consultant/Administrator
Organization: Manitoba Islamic Association
Reporting to: MIA Board of Directors
Travel Required: Must be able to get to/from work as required
Location: Hybrid, primarily remote
Position Type: Casual, Up to 20 hours/week
Pay: $25/hr

HR E-mail: office@miaonline.org
Submission deadline: Thursday, November 14, 2024

Position Overview:

As the HR Consultant/Administrator at MIA, you will play an integral role in maintaining human resources operations across MIA’s multiple locations, contributing to the development and support of our diverse and growing team. Your responsibilities will cover the full spectrum of HR management, including compliance with HR legislation, recruitment, onboarding, employee relations and more.

The successful candidate will demonstrate understanding of non-profit operations and commitment to MIA’s mission and values.

Responsibilities:

  • Maintain both physical and online employee filing systems for all locations, ensuring accurate records for various roles while upholding PHIA and other compliance requirements
  • Support the end-to-end recruitment process, including job creation, posting, pre-screening, interviewing, reference checks, and collaborating with management to finalize staff selections.
  • Facilitate the onboarding process for new hires, including entering employee details into Payworks, providing orientation, and granting appropriate access to software.
  • Manage HR systems such as Payworks and benefits administration, overseeing employee access and records within these platforms.
  • Assist in recruitment efforts by posting on multiple websites and contributing to other recruiting initiatives.
  • Identify and apply for suitable grants to enhance financial and training initiatives.
  • Coordinate with external entities like SSC, MITT, etc., for intern hiring and management.
  • Provide HR support to the MIA Board, ensuring proper documentation of conversations, following up on investigations, and conducting payroll audits.
  • Start a Star Recognition program, encouraging staff and Board to acknowledge outstanding employees.
  • Develop policies and documentation as needed, including verification letters for staff.
  • Collaborate with Board to facilitate the annual review process.
  • Provide a monthly report to the Board.
  • Stay informed about HR legislation, remaining updated on changes such as minimum wage adjustments and other employment standards in Manitoba.
  • Act as the primary point of contact for HR inquiries, utilizing Manitoba employment standards and the employee handbook as guiding references.
  • Undertake ad hoc duties as assigned, contributing to MIA’s overall HR success.

Qualifications

  • Degree in Human Resources, Business Administration, or a related field.
  • Certification in HR (e.g., SHRM-CP, PHR).
  • 3- 5 years’ experience in HR roles
  • Familiarity with religious organizations: Understanding the unique dynamics and missions of faith-based organizations. 

Skills and Competencies

  • Knowledge of HR laws and regulations.
  • HR software and tools: Proficiency in HR information systems (HRIS) and data management.
  • Microsoft Office Suite: Strong skills in Word, Excel, and PowerPoint for reporting and presentations.
  • Strong interpersonal skills.
  • Conflict resolution and mediation skills.
  • Cultural sensitivity
  • Adaptability and problem-solving skills
MIA Preschool AssistantEmployment
MIA Water and Sewer Connection Project: ContractorEmployment